Cash Flow Management Software for Hotels and Restaurants
Track your available cash in real time, anticipate quiet seasons and plan investments without compromising your liquidity. Agicap brings the cash of all your sites together on a single platform.
What makes hospitality cash management different
Branded restaurant groups kept adding sites in 2026 (+0.2%) while independents lost 1.2% of their outlets (Lumina Intelligence, 2026). UK hotel investment reached around £2.1bn in the first half of 2026 (Savills, 2026).
Every opening or acquisition adds entities, bank accounts and refurbishments to a cash position that is already seasonal. Yet EPOS systems and PMSs track trading, not group cash.
How long does it take your team to consolidate group cash?
Manage cash across all your locations with Agicap
Consolidate cash across all your sites in a single view
Balances, receipts and spending are split across every hotel, restaurant and group entity. Agicap brings together the accounts of all your entities through direct bank connectivity (Open Banking, SWIFT, Host-to-Host). It also pulls the following from your business tools (ERP, CRM) via API or SFTP:
Purchase orders
Supplier and customer invoices
Committed transactions from your other tools
Present a reliable consolidated position to your board or shareholders, without waiting for each site to send in its figures.
Manage costs, sales and invoices in one tool
Your margin depends on food costs, payroll, energy and rent. Agicap brings invoices, supplier payments and spend tracking together in a single platform so you can:
Send and receive e-invoices over the Peppol network
Check every supplier invoice with three-way matching
Secure your payment runs with customisable approval workflows
Categorise spending automatically and track food costs by site.
You know what you are paying, to whom and for which site, before every payment run.
Prepare for the low season and track your KPIs
Between peak season, low season and closures, your cash follows the rhythm of your trading. Agicap uses your history to anticipate cash troughs. Calculate the indicators your lenders and shareholders look at:
Food and drink costs as a share of takings
Payroll-to-revenue ratio
Upcoming debt repayments
Months of cash runway.
Share a customised dashboard, up to date for every meeting with your bank.
Fund openings and refurbishments without straining group cash
Agicap brings your investments and their funding together in a single cash flow forecast:
Cash-out schedule for every opening, refurbishment or compliance upgrade (lease premiums, building works, kitchen equipment, furniture)
Repayment schedules for your loans, leases and credit lines, from senior debt to RCF, built automatically into your forecasts
Loan drawdowns and grants matched against your capex outflows
Set the timetable for every project by measuring its impact on group liquidity, in peak and low season alike.
Cash management tailored to every hospitality business
Manage cash for each hotel and across the portfolio
Each hotel collects payments into its own accounts and concentrates refurbishment work in the low season. Agicap consolidates the cash position of the whole portfolio and builds your refurbishment schedule into your forecasts.
One source of cash data, used by every role
With Agicap, the CFO:
Steers the group's consolidated cash position in real time, across entities and currencies.
Has complete, up-to-date financial reporting to present to the executive committee, the board and financing partners.
Prioritises CAPEX outflows according to available cash and dedicated financing.
Anticipates covenant compliance and secures liquidity ratios with lenders.
More than 8,000 finance teams, including hotel and restaurant groups, use Agicap
Backed by a
private equity fund?
See how Agicap simplifies financial reporting between portfolio companies and their investors.
Frequently asked questions: cash management software for hospitality
Does Agicap replace my PMS or EPOS system?
No. Agicap connects to your ERP or accounting software to retrieve purchase orders and invoices. It then covers what your PMS or EPOS does not: your multi-bank, multi-site cash position, forecasting, supplier payments and e-invoicing.
How long does it take to onboard an acquired hotel or restaurant?
Direct bank connections and ERP sync are rolled out entity by entity. The Milexia group, for example (a mid-market group with turnover above €50m), integrates each new acquisition within six weeks.
Does Agicap handle multiple currencies?
Yes, with exposure tracking and consolidation in the group currency, which helps hotel groups with sites abroad and tour operators that pay their suppliers in foreign currencies.
Agicap prepares international transfers in more than 80 currencies to banks in more than 130 countries.
How does Agicap improve working capital in practice?
In hospitality, working capital is often low or negative because customers pay upfront while suppliers are paid at 30 or 60 days. That advantage disappears as soon as trading slows, and Agicap helps you anticipate it on three fronts:
supplier payments, scheduled as late as possible without penalties or delivery delays;
deposits and customer invoices from B2B activities (conferences, events, catering), tracked with automated reminders;
the low season, where the impact can be modelled by scenario to adjust your use of authorised overdraft, credit lines or RCF.
Which banks and ERPs are compatible?
Agicap integrates with your banks, 400+ ERPs and hundreds of other business tools (ERP, accounting software, CRM...).
Does Agicap calculate my food costs?
Agicap is not a stock management or recipe costing tool. The platform does not track your inventory, recipes or kitchen orders.
However, it categorises your spending by type and by site from your bank transactions and supplier invoices. You can then track the real weight of food costs in your cash, site by site.
