Accounts Payable Automation Software
Built for Scale
Automate invoice capture, approval workflows, and supplier payments, all from one platform.
Full control over spending and budgets
Faster invoice processing, end to end
Intuitive experience for immediate adoption
Take Control of Your Accounts Payable & Procure-to-Pay Workflow
Manage your entire AP workflow on one platform with complete team visibility: Centralize invoice capture, coding, approvals, and payments execution
reduction in manual tasks
reduction in spending
faster at closing the books
Monitor spend and track OPEX and CAPEX budgets in real time
Track your budgets by cost centre
Create cost centres, easily assign budgets, and help your teams manage their spending. Monitor your budget and the impact on your cash position in real time.
Automatic expense categorisation
Automatically assign and categorise expenses by cost centre. Get more visibility over your budget.
Purchase requests & approval workflows
Every business expense is pre-approved before it's committed.
Set payment limits
Control spending with configurable internal limits and approval thresholds, so nothing gets committed without the right sign-off.
Automate Your Accounts Payable Processes. From Invoice Capture to Approval
Automated invoice capture with industry-leading OCR
Easily import invoices and receipts by email, mobile scan, or PDF upload; individually or in bulk. Agicap's OCR technology automatically extracts line-item data. Less manual entry, fewer errors.
Purchase order management and 2- or 3-way invoice matching
Centralise your POs and delivery notes in Agicap. Automatically match them to invoices for 2-way or 3-way reconciliation, ensuring every payment is authorised, accurate, and fully traceable before it's executed.
Customisable AP approval workflows
Configure AP approval workflows by supplier, invoice amount, or cost center. Eliminate approval bottlenecks and keep invoice cycle time on track
Make Secure Supplier Payments Directly from Agicap, including via BACS and SWIFT
Fast, Secure Domestic and International Payouts, in Multiple Local Currencies
Execute payments directly from your bank accounts using secure local and international protocols, including BACS, SWIFT, and Host-to-Host (H2H) integrations.
Beneficiary Management
Add, verify, and update beneficiary bank details with complete security. Get instant notifications whenever bank details change to protect your business against corporate fraud.
Multi-Currency Support
Generate international payment files in the required formats and currencies, fully compliant with global ISO 20022 banking standards.
PSR Management
Receive all tracking and confirmation levels supported by your bank, directly within Agicap. Keep a clear audit trail for every transaction.
Monitor budgets and spending. From Your Phone
Automated Invoice Coding and Pre-Accounting
Pre-accounting information
Automatically tag every expense to the correct chart of accounts based on the supplier or cost centre. Say goodbye to time-consuming manual entry.
Purchase journal generation
Create your purchase journal in the exact format your ERP requires in a few simple clicks.
ERP Connectivity
Automatically export entries to your ERP and keep your chart of accounts in sync. No duplicate updates, no manual reconciliation.
Discover How our Modular Platform Powers your Entire Cash Flow
Impactful accounts receivable management
Automate customer reminders. Get paid faster and effortless. Improve collection and reduce DSO.
Improved connectivity
Connect all your banks and ERP systems. Benefit from a single source of truth and easily sync data with your finance tools.
Seamless payments
Make secure payments through one single platform. Execute transactions around the world in all your currencies. Don't juggle different passwords for different bank accounts anymore.
Integrated treasury management
Connect, forecast and optimise your cash flow precisely.
Frequently asked questions
What is accounts payable automation software?
Accounts payable automation software streamlines the receipt, processing, coding, and payment of supplier invoices. By replacing slow manual entry with advanced OCR technology and automated approval workflows, it reduces processing errors, lowers overheads, and saves businesses valuable administrative time.
What are the main features of accounts payable automation software?
A comprehensive platform includes automated invoice capture (via email, upload, or mobile scan), supplier invoice automatic verification (2- and 3-way matching), customizable multi-level approval workflows, automated GL coding, and direct supplier payment execution via secure networks like BACS and SWIFT.
What are the best practices for managing accounts payable with Agicap?
To get the most out of your setup, we recommend routing all supplier invoices to a dedicated digital inbox for instant OCR capture, configuring clear spending limits and approval thresholds for your team, and syncing your purchase journals directly with your accounting software to keep your books balanced without duplicate updates.
Where does accounts payable go?
AP is a liability representing all amounts the company owes to vendors and suppliers.
Agicap enables companies to process invoices, check their outstanding balances, prepare their payment runs and clear the liability once with automatic reconciliation once the payment has been done.
Where can I learn more about accounts payable management?
You can explore our dedicated resources section below for expert articles, step-by-step product walkthroughs, and deep dives into credit control and cash flow optimization.
