Accounts Payable Automation Software
Built for Scale
From smart invoice capture to automated approval workflows and vendor payments. Save hours on manual AP tasks with Agicap.
Full control over AP spend and supplier budgets
Faster and easier purchases
Seamless ERP and accounting integration
Manage your entire AP and procurement workflows in one place
The all-in-one platform for your entire procure-to-pay process: purchase requests, invoice approvals, payments, and accounting sync.
reduction in manual tasks
reduction in spending
faster at closing the books
Monitor AP spend and track OPEX budgets in real time
Budget tracking by cost center with cash impact in real-time
Create cost centers, assign budgets, and give teams visibility into their spending. Monitor budget consumption and its direct impact on your cash position — updated in real time as AP transactions are processed.
Automatic expense categorization and invoice coding
Automatically assign and categorize every expense by cost center and chart of accounts — eliminating manual invoice coding
Purchase requests & approval workflows
Custom approval workflows to vet purchase requests before commitments are made, protecting your budget and de-risking your cash forecasts
Budgets & Cost Centers Control
Act as a central control tower to spot budget overruns and track team commitments before funds leave the business.
Streamline your purchase-to-pay process
Automated invoice capture with industry-leading OCR
Easily import invoices and receipts by email, mobile scan, or PDF upload; individually or in bulk. Agicap's OCR technology automatically extracts line-item data. Less manual entry, fewer errors.
Purchase order management and 2- or 3-way invoice matching
Centralize your POs and delivery notes in Agicap. Automatically match them to invoices for 2-way or 3-way reconciliation, ensuring every payment is authorized, accurate, and fully traceable before it's executed.
Customizable AP approval workflows
Configure AP approval workflows by supplier, invoice amount, or cost center. Eliminate approval bottlenecks and keep invoice cycle time on track
Execute secure vendor payments globally — directly from your AP platform
Secure AP payments via ACH, Wire, and SWIFT
Execute local and international vendor payments directly from your AP tool, using trusted US and global payment protocols: ACH, SWIFT, H2. No manual portal uploads.
Vendor & Beneficiary Management
Control banking details with granular permissions and dual-authorization workflows. Get instant alerts for every update to prevent unauthorized changes.
Multi-currency AP payments
Easily generate bank-ready files for seamless domestic ACH (NACHA compliant) and international cross-border transactions (ISO 20022 compliant) in any currency.
Payment approval workflows
Set up mandatory single or dual-authorization thresholds. Securely approve payments on the go with multi-factor authentication via the Agicap mobile app.
Monitor budgets and spending. From Your Phone
Close your books 3x faster with automated AP accounting entries
Pre-accounting information
Automatically tag every expense to the correct chart of accounts based on supplier or cost center. Eliminate the need for manual entry.
One-click AP purchase journal export
Instantly export purchase journals to your ERP or accounting tool with zero manual reformatting.
Automatic sync your ERP and accounting software
Automatically push AP entries to your accounting tool or ERP to keep your chart of accounts current. Agicap integrates with leading platforms built for US mid-market finance teams.
The end-to-end AP automation platform — connected to your entire financial stack
Impactful accounts receivable management
Manage receivables and payments in any currency — all from one secure interface.
Improved connectivity
Connect all your banks and business tools. Benefit from a single source of truth and easily sync data with your other business tools like your accounting software or ERP.
Seamless payments
Make secure payments through one single platform. Execute transactions around the world in all your currencies. Don't juggle different passwords for different bank accounts anymore.
Integrated cash flow management
Connect, forecast and optimise your treasury precisely.
Frequently asked questions
What is accounts payable automation software?
Accounts payable automation software is a platform that digitizes and automates the end-to-end invoice-to-pay process for finance teams. It replaces manual tasks (such as data entry, invoice routing, approval chasing, and payment execution) with automated workflows.
Core capabilities include OCR-powered invoice capture, customizable approval workflows, purchase order management, 2- and 3-way matching, vendor payment execution, and ERP or accounting system integration.
For mid-market companies, AP automation software reduces processing costs, accelerates payment cycles, improves cash flow visibility, and strengthens financial controls.
How does accounts payable automation software reduce costs and manual work?
AP automation software reduces costs in three primary ways :
It eliminates manual data entry and paper-based invoice handling. Agicap customers report a huge reduction in manual AP tasks on average.
It enforces pre-approval workflows and spending controls that prevent unauthorized or duplicate payments before they occur.
It accelerates month-end close by automatically purchase journals and syncing entries to your ERP, reducing the time finance teams spend on reconciliation and reporting.
What are the key features of accounts payable automation software?
The most important features to evaluate in AP automation software include:
OCR-powered invoice capture (email, scan, or PDF upload).
Customizable AP approval workflows by supplier, amount, or cost center.
Purchase order management with 2- or 3-way invoice matching.
Secure global payment execution supporting major rails (ACH, Wire, SWIFT) via ISO 20022 and NACHA standards.
Automated GL coding and pre-accounting entries.
Seamless ERP and accounting software integration.
Real-time spend visibility and budget tracking by cost center.
Full audit trails for SOX-readiness and fraud prevention.
Is accounts payable automation software suitable for mid-market companies?
Yes. Agicap's accounts payable automation software is purpose-built for mid-market finance teams.Typically companies that have outgrown manual AP processes and basic accounting tools but don't need the complexity or cost of an enterprise ERP implementation.
The platform handles multi-entity and multi-currency AP workflows, integrates with the ERP and accounting systems mid-market companies already use, and is designed for rapid deployment without a lengthy implementation project.
Does Agicap's accounts payable automation software support ACH, wire transfers, and US payment standards?
Yes. Agicap fully supports US payment infrastructure and standards.
The platform allows you to prepare and approve vendor payments centrally, before securely transmitting them to your bank for execution.
Supported Payment Networks: Standard ACH, Same-Day ACH, domestic Wire transfers, and SWIFT for international payments.
Compliance & Formats: Agicap automatically generates payment files fully compliant with NACHA regulations and ISO 20022 standards.
How it works: You orchestrate the entire process inside Agicap—using multi-level approval workflows, audit trails, and beneficiary change alerts. Once approved, payment orders are sent directly to your bank via secure integration (or exported for your banking portal).
Your bank executes the funds from your account, eliminating the need to manually re-enter payment details across multiple banking platforms.
How does accounts payable automation software integrate with ERP and accounting systems?
Agicap integrates with leading ERP and accounting platforms via a fully automated, two-way synchronization. Instead of relying on manual imports and exports, the system establishes a continuous feedback loop.
First, Agicap pulls data from your ERP (including your supplier directory, chart of accounts, and purchase orders) so that incoming invoices can be instantly matched and verified against real-time company data. Once the invoices are processed and approved inside Agicap, the platform pushes data back to your ERP, automatically updating your general ledger, purchase journals, and payment statuses.
This true two-way sync eliminates duplicate data entry and ensures that your AP workflows and financial reporting are always perfectly aligned in real time.
